About the role
The Commissions Administrator will work closely with the whole programme team, with particular focus on supporting our annual commissions programme.
The duties of this role are:
Administrating our commissions programme – 70% of the time
· To provide administrative support to our rolling main commissions programme, as well as supporting the micro commissions process where needed.
· Supporting the set-up, delivery and contracting of each cycle of commissions.
· To deal with day-to-day enquiries relating to the live commission opportunities.
· To manage data monitoring in relation to equal opportunities, geographic spread and artform range in relation to the main commissions programme.
· To support data input into our Customer relationship management (CRM) system, monitor links and create relevant reports.
· To oversee the organisation and administration of any commission events.
· To deal with general enquiries and artist enquiries in a positive, proactive and relationship focused way.
· To support the Senior Producer and Programme Manager: Commissions in preparing documents for meetings and presentations.
Member of the programme team - 20% of the time
· Work proactively as a member of the programme team, working closely with the Senior Producer and wider programme team to deliver our programmes and projects.
· Provide back up support for key projects and relationships as designated.
· To act as key contact when designated for artists of micro awards.
· Participating in company activity and meetings as requested.
Other Duties – 10%
· Attend all staff, programme and project meetings as well as away days as required.
· Adhering to our values, policies and procedures; contributing to their development to make them more accessible and inclusive.
· Championing intersectionality and diversity in all its forms.
· Representing Unlimited as required at external events.
· Working collaboratively and supporting other staff in their areas of work when required.
· Any other duties that may from time be required by the Senior Producer or Director.
This job description is a guide to the nature of the work required of this position. It’s neither wholly comprehensive nor restrictive and will be reviewed on a regular basis to ensure its accuracy and validity.
For any questions regarding the information above, please contact our Senior Producer Cat Sheridan by emailing email@example.com.
What are we looking for?
This is the person specification for this role. We expect those applying to meet all the essential requirements and have some of the desirable ones too.
· Minimum of two years experience in an administration role.
· Experience of scheduling meetings and online diary management.
· PC literate with good knowledge of Microsoft Office, especially Excel.
· Good time management and ability to prioritise workload in a busy environment.
· Ability to work both as part of a team and unsupervised.
· Good attention to detail, accuracy, and a methodical approach to admin tasks.
· Commitment to best practice.
· Experience of CRM (Customer Relationship Management) software.
· Experience of working with a team with varied access requirements.
· Experience of issuing contracts.
· Experience with application portals or similar online recruitment tools.
· Enthusiastic about Unlimited’s vision.
· Experience of remote working.
· Adds to the diversity of our current team.
About the Organisation
Unlimited is a disabled-led commissioning organisation. We commission extraordinary work from disabled artists that will change and challenge the world.
We support, fund and promote new work by disabled artists, for UK and international audiences. We’re funded by Arts Council England, Arts Council of Wales, British Council, Creative Scotland and Paul Hamlyn Foundation.
Since 2013, we’ve supported over 505 artists. Backed by funds of £5.8 million, their work has reached audiences of over five million people. This makes us the largest supporter of disabled artists world-wide. We are an Arts Council England National Portfolio Organisation 2023-26. Read more about what this means for us here.
We’re unique. We work across the whole of the UK and across all disciplines, proving that disabled artists are, indeed, unlimited.
We feel that with all the current social and political challenges, the work of disabled artists is more vital than ever. By pursuing our vision and practising our values, we’ll play our part in the cultural, social and economic recovery and future of the arts sector not just in the UK, but internationally.
With an intersectional disabled-led team and board, we’re passionate not just about talking about equality and diversity, but actually putting it into action.
We have a new hub base in Wakefield, but a team that’s geographically dispersed across the UK so this job can be done from any of the UK nations.
Unlimited is steered by a board of trustees (currently 93% disabled people). Our current team is a team of 15 (currently 83% defining as disabled people, having access requirements, or long term health conditions). Read more about our team and board on our website.
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